Many organizations have become completely dependent on video-conferencing over the past 10 months. Now is a good time to assess whether you chose the right product! Maybe you chose a product quickly when you switched to a work-from-home or partial work-from-home setup. Now you might find it’s not entirely meeting your needs.
You have options and shouldn’t simply settle with your first video conferencing solution decision!
Below, we have created a checklist to help you outline your video-conferencing needs. We want to help you make a good decision so put together a list. It doesn’t include all the pro’s and cons but it’s a great start.
Once you have filled out this checklist, reach out to us for a solution based on your requirements, or use the links further below to conduct your own research.
Your video conferencing setup needs a checklist
A free conferencing solution or I have a budget of ________
To meet with a maximum of ___ participants at a time (some apps have a limit on the number of participants)
To be able to see ____ number of participants at one time (each platform has a limit to the video feeds you can see at one time)
To be able to meet for a maximum of ______ minutes (some free versions of videoconferencing apps have time limits)
Shared control (the ability to allow someone else to either share their screen or to control the mouse on the host’s screen)
Dial-in phone access (in case of poor or no internet connectivity)
To be able to have the host control participants’ voice and video feeds
The ability to create break-out sessions or separate meeting rooms during a call
High level of security
MS Outlook integration for scheduling
Application integration for seamless importing (like Powerpoint)
Mobile device app for attending on-the-go
Customized or blurred backgrounds
The ability to restrict attendance to an organization (internal) participants only
The ability to invite external participants (for internal systems)
File collaboration capability (during the meeting)
File collaboration capability (before/after meeting as well as during)
Now that you know your needs, reach out to us for a suggestion based on your requirements or do some research on the following sites: